Recruitment and Onboarding Coordinator

Island Energy Services (IES) exists to make life better for everyone in Hawai‛i. We are proud to be a local company and a leader in the logistics and distribution of energy products through our network of terminals. IES safely and reliably operates a large distribution system across four islands consisting of six terminals. At the heart of IES, are our four core values:  Kīnāʻole, Aloha, Lōkahi, Hoʻohana.  These core values are embedded into how we work, live and achieve operational and financial  excellence.

IES is currently seeking a Recruitment and Onboarding Coordinator to join our team.  Under the general supervision of the VP Human Resources or his\her designee, the Recruitment and Onboarding Coordinator (ROC) primarily assists with recruitment and onboarding of IES Retail employees.  Desired competencies include: excellent communication skills, critical thinking and solution focused mindset with a sense of urgency in responding to internal/external requests.  Ideal candidate must be trustworthy in maintaining company and client confidentiality, have a proven track record of setting priorities under tight deadlines, is a motivated self-starter who is comfortable working in a fast-paced environment, has general knowledge of HR best practices and familiarity with recruitment and onboarding.  Must have proficient Excel and Microsoft Office skills and familiarity with social media recruitment.  Prior relevant experience in the retail/hospitality/light industrial environments are desirable.  This position will eventually be located at our Honolulu Terminal and may occasionally work at our Kapolei Terminal.


   Education and Experience

  1. Minimum of one to three years of progressive experience at an Administrative Assistant or HR Assistant.
  2. Associates Degree in related field or three years of progressive experience in Human Resources or related field.
  3. Desire to grow professionally and proven ability to work in a very fast paced environment.


  1. Ability to uphold to strict ethical standards: integrity, objectivity, and confidentiality.
  2. Proficient Microsoft Office Suite skills, including editing and proofreading.
  3. Strong sense of team spirit and ability to transfer it to others.
  4. Comfortable and highly adaptable to change.
  5. Ability to work independently.
  6. Ability to evaluate information and exercise good judgment in making decisions. Analytical and problem-solving skills.
  7. Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information as appropriate.
  8. Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
  9. Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills. Ability to provide excellent customer service and customer relations.
  10. Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
  11. Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
  12. Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  13. Adaptability—the individual adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays or unexpected events.
  14. Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
  15. Safety and security—the individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

 Desirable Skills

  1. Determination and fortitude to learn and grow.
  2. Ceridian Dayforce HRIS software.

  Other Requirements

  1. Willingness to commit to The Island Way (IES core values of): Kina’ole, Aloha, Lokahi and Ho’ohana.
  2. Pass background check including periodic job-related physical abilities testing as required.
  3. Must be able to obtain a Transportation Worker Identification Card (TWIC) within sixty days of hire.
  4. This is a safety sensitive position and random drug testing is required.
  5. Valid driver’s license with clean abstract.
  6. Willingness to devote the time as needed to meet project and task deadlines.
  7. Willingness to maintain or increase skills.



  1. As directed, posts and refreshes Retail job vacancies via HRIS System (Ceridian), LinkedIn, Facebook, and other job websites.
  2. In coordination with Retail Operations, updates job posting information.
  3. Maintain vacancy tracking list by Retail Station.
  4. Coordinate Ceridian access for Hiring Managers (view candidate applications).
  5. Process initial candidate phone screens and coordinate interviews with Hiring Managers.
  6. Assists with new hire offer and pre-employment required documentation.
  7. Schedule and coordinate day one – new hire orientations (at our Honolulu and Kapolei Terminal Facilities).
  8. Assists with career fairs and pre/post planning.
  9. Teamwork – Works effectively with coworkers and others by sharing ideas in a constructive, positive manner, listening to, and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress and issues; addressing problems and issues constructively to find mutually acceptable and practical solutions; and respecting the diversity of the IES workforce in actions, words, and deeds.
  10. Safety – Maintains commitment to a high standard of safety, comply with all safety laws and IES safety policies/rules, and reports actual and potential safety violations to appropriate supervisory or management personnel.


  1. Perform other duties consistent with the scope of the position.


Island Energy Services offers a competitive salary that commensurate with qualifications and experience. IES also offers a generous benefits package to include comprehensive health and welfare benefits, vacation, sick leave, 401k plus employer matching, supplemental voluntary insurance options, etc. The hiring salary range for this position is $50,000 to $65,000.